Can I use NFC tags?

Part 1

Mark as done: scan completes immediately

The tag sits right on the task – on the bin, the cat food tin, the light switch. On contact the open task is completed immediately, with a few seconds to undo.

1. Open the task template

   Manage → Task templates → tap the task (e.g. “take out the trash”).

2. Section “NFC tag on the task”

   Scroll down to NFC tag on the task and switch on Scan completes immediately. Save.

3. Write the tag

   Tap Write NFC tag, then Write now and hold the top of the iPhone to the sticker until Tag written. appears. Optionally Lock tag first – then the tag can never be changed again.

4. Stick it on and check

   Attach the sticker to the task. With Verify tag the app reads the tag and confirms: “This tag belongs to the task …”.

5. Day to day: hold, done

   Hold the unlocked iPhone to the tag. The app opens the task quick view and shows Erledigt! with the points. A short countdown runs at the bottom (… Sekunden bis zur Speicherung) – Rückgängig takes back an accidental scan. Without reception the completion is saved as soon as you are back online.

Part 2

Open a task and report a need: “dishwasher running – unload in 3 hours”

Here the scan completes nothing by itself. It opens the task with “Done”, how-to and the report buttons. Whoever starts the dishwasher taps “running – unload in 3 hours”, and collabDoo creates an extra task at exactly that time for the person whose turn it is.

1. Open the task template

   Manage → Task templates → “unload the dishwasher”.

2. Leave “scan completes immediately” off

   In the NFC tag on the task section the switch stays off – the scan should only open the task.

3. Create a report option

   In the Report a need section tap Add report option (or Insert suggestion). Label in German, optionally English: “Running – unload in 3 hours”. Offset: 3 hours. Choose a symbol, Apply.

4. More options (up to 6)

   For example “due now” with offset “due immediately” or “dishwasher is full” with 30 minutes. Then Speichern.

5. Write the tag and stick it on the dishwasher

   Write NFC tag → Write now → hold the iPhone to it. Sticker on the dishwasher.

6. Day to day: report instead of remembering

   Started the dishwasher? Hold the iPhone to the tag – the quick view shows your open tasks for it at the top and the Melden section below. A tap on “running – unload in 3 hours” first asks “When?”: the time as set with its clock time, and “in 1 to 5 hours” below. Tapping a time reports it, and it says Gemeldet – Max ist dran (or “to everyone eligible” if the task is up for grabs). Max gets a notification with the time.

Part 3

A tag on the object instead of a single task

If several tasks belong to one thing – feed, change water, clean the hutch for the rabbits – the tag is better placed on the object. The scan then shows all open tasks of this object, the how-tos and the report buttons of all related tasks.

1. Open the object

   Manage → Objects → tap the object (e.g. “rabbits”).

2. Write the NFC tag

   In the NFC tag section tap Write NFC tag → Write now and hold the top of the iPhone to the sticker. Optionally Lock tag.

3. Attach to the object

   Sticker on the hutch, the coffee machine or the printer. On contact the object quick view opens: picture and location, Offene Aufgaben with a big “Done”, Melden, how-tos and Zuletzt erledigt.

Part 4

Siri does not get “collabDoo” — what helps

The name is new, and Siri likes to hear it as “collaboration” and then searches the web. That is the name’s fault, not yours. Three things help — the third one always.

1. Pronounce it “collab doo”

   Two words, stress on the first syllable, at the end of the sentence: “Hey Siri, report a need in collab doo.” collabDoo also accepts collabdu and team goals as its name.

2. The name works at the start too

   “Hey Siri, collab doo, report a need” works just as well as the name at the end. Sometimes Siri separates the name from the rest more reliably that way.

3. The safe way: your own shortcut

   Create a shortcut in the Shortcuts app (part 3) and name it the way you want to say it — “dishwasher is running”, “my points”, “bin is full”. Then “Hey Siri, dishwasher is running” is enough: no app name, no pronunciation risk, and the time is already set.

Part 5

Good to know